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CCAQ
Volunteer Policy (effective Jan. 2008)
A. General: Every family is required to volunteer a minimum
of 16 hours each Effective Year, July 1st- June 30th. If a
member joins after July 1st, the volunteer requirement will be
prorated at 80 min. per month.
B. Background and Purpose: To ensure CCAQ remains
a premier, member- involved swim organization. Operating a
best-in-class swim team requires everyone to help. Sixteen
hours is a low annual requirement that is much less than the swim
industry average.
C. How to fulfill Volunteer
Requirement:
CCAQ-hosted Swim Meet: These meets are run exclusively by
Circle City Aquatics two times per year. Each CCAQ family is
required to work "sessions", which usually last 4 hours.
Anyone who has conflicts in working our meets needs to see
the Meet Manager before the meet. There may be other options
available, such as providing assistance running errands or making
deliveries prior to, or after the swim meet, in the event you have
a conflict.
Other Volunteer Opportunities: Other ways you can
fulfill your volunteer hours outside of a CCAQ hosted meet include
the following:
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Help put in/ take out lane lines,
pool covers
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Be a committee member. i.e.
Swim-A-Thon, Welcome, Fundraising, etc.
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Help Pro Shop. i.e. File
announcements/ fliers/ medals in swimmers folder on deck or shop
for snacks
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Transport team tarps to
meets
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Prepare monthly mailings
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Help coaches time swimmers at
practices and help coaches get swimmers splits at the coaches
tables
Just
about anything that helps the team can be counted as volunteer
hours. If you think of something or see a need, please ask a
Coach or Board Member if you can log it.
D. Recording Procedure and Obligation:
CCAQ-Hosted Meets: It is the members’ responsibility to sign
in at the "Volunteer Table" at the beginning of each
session. Your time will be recorded and credit issued for
your work.
General: It is the members’ responsibility to log
your time in the “Volunteer Log” located in the Pro
Shop.
E. Communication and Verification of Records: It
is the responsibility of each member to check and verify number of
volunteer hours recorded to date upon receipt of each monthly
invoice, and immediately advise us if a discrepancy exists. This
tabulation of Volunteer Hours will carry forward monthly and for
the remainder of the Effective Year.
F. Rollover: There is no rolling over of Volunteer Time into a
future Effective Year. However, volunteer time may be taken into
consideration for other opportunities.
G. Volunteer Hours Buy-Out: At any time during the
Effective year, a member may opt to "buy-out" all or any remaining
portion of the Volunteer Hours at the rate of $15/hour. Entire year
“buyout” equals $240. CCAQ does not
encourage this option as it would prefer to have the assistance and
family participation; however it is an option that is available for
our members.
H. Volunteer Bill-Out: Once the Effective Period
begins, the entire amount of the volunteer hours becomes an
obligation to the organization.
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Note: Should a
member leave the team for longer than a 90-day period, and advise
or fail to advise CCAQ in writing of the member's intention to
return to the team, the remaining Volunteer Hour balance owed will
become an assessment and a financial obligation will appear on an
ensuing invoice. This assessment, computed at $15/hour of the
remaining hours owed, will be a financial obligation owed to the
organization and the member agrees to compensate CCAQ this entire
amount upon immediate (permanent or temporary) termination of its
membership.
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Please be advised that USA Swimming
may uphold any and all debts owed to a prior club as a condition
for future eligibility status.
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